Supplier prices are only useful when every bidder is pricing a clearly defined and comparable scope. Poor RFQs create false savings, missing items and last-minute tender risk.
A useful RFQ identifies the relevant drawings and specification sections, required equipment or materials, quantities where available, programme constraints, delivery expectations and the exact return date. Ambiguity at enquiry stage usually returns as qualifications later.
Plant, pumps, ventilation equipment, ductwork, grilles, controls, insulation, water treatment, commissioning and merchant materials often need different specialist enquiries. Breaking the scope into sensible packages makes coverage easier to track and reduces duplicated or omitted allowances.
The cheapest quotation is not necessarily the lowest final cost. Compare inclusions, exclusions, quantities, technical compliance, delivery, commissioning, controls interfaces and attendance requirements. Normalising those differences gives the estimator a usable tender allowance.
A tender should show which packages are quoted, budgeted or still outstanding. Where a firm quote is unavailable, the basis of the allowance should be visible so it can be reviewed before submission and handed over if the project is won.
Our tender support can include issuing package enquiries, chasing returns, levelling quotations and feeding the selected allowances back into the mechanical estimate, rather than leaving procurement disconnected from the tender build-up.
See our mechanical tender checklist, outsourced estimator guide and mechanical estimating service.
Send the tender information and return date. We will review the scope and confirm the support required before work starts.
SEND A TENDER